Receptionist (Part time)

Whitehall, WI (Downtown Office)

 

POSITION SUMMARY:    

The Receptionist is responsible for running and coordinating the day-to-day administrative duties of the Whitehall Specialties Downtown office. This role ensures that as visitors and potential applicants entering the location have a warm and welcoming experience. This role will also support various administrative processing needs. Attention to detail, strong organizational skills and excellent communication are critical in this role.

Hours for this position will be Monday, Wednesday and Friday 8am-5pm.

 

ESSENTIAL JOB FUNCTIONS

  • Creates a welcoming environment, answers phone calls, greets visitors and conducts check in processes for those entering the office.
  • Provides administrative support to ensure efficient operation of the office by carrying out administrative duties such as filing, copying, document organization, faxing, scanning, creating signage, etc.
  • Performs general office housekeeping, cleaning and sanitizing.
  • Supports WSI ‘great place to work’ initiatives and events.
  • Contributes to team effort by accomplishing related results as needed.

REQUIRED EDUCATION AND EXPERIENCE:

  • This is an entry level position.
  • Valid U.S Drivers License

 REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES NEEDED TO PERFORM THIS JOB SUCCESSFULLY: 

  • Excellent communication
  • Document management
  • Uphold confidentiality of sensitive information
  • Microsoft Office proficiency
  • Microsoft Excel proficiency
  • Legal research
  • High attention to detail
  • Organizational efficiency
  • Willingness to serve others
  • Maintain excellent attendance
  • Teamwork

EQUIPMENT

  • Multi-line phone
  • Computer
  • Scanner/fax/printer

 PHYSICAL REQUIREMENTS:

  •  Sit in a stationary position up to 80% of workday
  • Walk occasionally as needed to move about inside the office to access file cabinets,
  • office machinery, etc.
  • Use hands/fingers to handle or feel, Operate, Activate, Use, Prepare office related items
  • Constantly operates a computer, phone and other office machinery such as a calculator, copying machine, etc.
  • Climb stairs
  • Communicate verbally
  • Vision requirements include reading computer screens, identifying colors, anticipating employees and visitors
  • Ability to lift and carry office related items up to  25 lbs. as needed in the office (boxes of paper)
  • May be exposed to general manufacturing operations requiring personal protective equipment such as uniform, bump cap, safety glasses and hearing protection.

 FINANCIAL RESPONSIBILITY:

  •  None

SUPERVISORY RESPONSIBILITY:

  •  None

 ENVIRONMENTAL CONDITIONS

  • This position works in general office conditions

TRAVEL REQUIREMENTS:

  • Occasional local travel
  • Rare travel to other WSI locations

Employee Assistance Program

$12.00 Hr

Employment Application

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